Rancho Mesa's Alyssa Burley and Media Communications & Client Services Specialist Lauren Stumpf discuss posting and electronic submission requirements for OSHA logs.
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OSHA’s Online Injury Tracking Application
Appendix A to Subpart E of OSHA’s Recordkeeping Regulation
Director/Host: Alyssa Burley
Guest: Lauren Stumpf
Producer/Editor: Megan Lockhart
Music: "Home" by JHS Pedals, “News Room News” by Spence
© Copyright 2023. Rancho Mesa Insurance Services, Inc. All rights reserved.
transcript
[Introduction Music]
Alyssa Burley: Hi! This is Alyssa Burley with Rancho Mesa’s Media Communications and Client Services Department. Thank you for listening to today’s top Rancho Mesa news brought to you by our safety and risk management network, StudioOne™. Welcome back, everyone. My guest is Lauren Stumpf, Media Communications and Client Services Specialist with Rancho Mesa. Today, we’re going to discuss OSHA logs. Lauren, thanks for joining me.
Lauren Stumpf: Hi, Thanks for having me back!
AB: Now, OSHA log recordkeeping is something many employers are required to do throughout the year. And, there are deadlines for posting and submitting this data. Lauren, will you explain what is included in the OSHA logs?
LS: Sure, the OSHA logs encompass a few forms that help employers’ document key data about workplace injuries and illnesses. The 300 log is a list of basic information for each injury or illness. It includes the employee’s name, job title, date of injury or illness, location and a brief description. It also documents the seriousness of the injury or illness, the number of days the employee was away from work or was transferred as a result of the injury or illness. And, it categorizes the injury or illness. The 300A is basically a summary of the data on the 300 log. This form does not include any individual data like the employee’s name. It just shows totals such as the total number of cases with days away from work. And then the 301 form is where the employer documents a lot more information about the workplace injury or illness in more detail.
AB: Out of the three forms, what is required to be posted?
LS: This is a question we get a lot. The 300A Summary must be posted in the establishment from February 1st through April 31st. This allows employees and anyone in that location to see how safe or unsafe the facility is based on their workplace injuries and illnesses, without divulging the individual’s information.
AB: So, organizations that are required to keep OSHA logs, must physically post this information at their locations. Are they required to electronically file this information?
LS: Yes. Some of our clients are in states with their own OSHA Divisions, like California, and some fall under the jurisdiction of federal OSHA. Either way, if your organization is required to keep these OSHA logs, the data from the 300A Summary must be submitted through federal OSHA’s online Injury Tracking Application or ITA, unless your state has its own reporting mechanism. The data must be submitted by March 2nd, 2023.
AB: Lauren, who is required to keep and report this information?
LS: So, according to OSHA, establishments with 20 to 249 employees in designated industries, must submit the 300A data. Also, establishments with 250 or more employees that are required to keep OSHA injury and illness records must also submit the 300A data. The list of designated industries can be found in Appendix A to Subpart E of OSHA’s recordkeeping regulation. Or, establishments can use the ITA Coverage Application to determine if they are required to electronically report their injury and illness information to OSHA. Establishments under State Plan jurisdiction should also contact their State Plan. For our clients, that includes construction, landscape, tree care, nursing care facilities, janitorial and maintenance services, and others. So, check the list if you’re not sure.
AB: If listeners have tracked their 2022 incidents in the Risk Management Center, they’ll be able to generate their OSHA 300A Summary along with the .CSV file to upload to the Federal OSHA’s Injury Tracking Application website. Now, moving forward, Rancho Mesa will be offering new tools to help our clients manage their OSHA logs. So, be on the lookout for those announcements in the future. Lauren, as always, thank you for joining me in StudioOne™.
[Outro Music]
LS: Thanks, Alyssa!
AB: This is Alyssa Burley with Rancho Mesa. Thanks for tuning in to our latest episode produced by StudioOne™. For more information, visit us at ranchomesa.com and subscribe to our weekly newsletter.
